The Vault

The Vault is a powerful media management tool geared towards the visual media industry, enabling distributors to manage and grant access to their content via an easy-to-use web interface.

The vault gives you a more aesthetically pleasing web interface view of data, making it a pleasure to find, browse and share content with internal or external teams without the cost or complexity of a full blown Media Asset Manager.

Features:

  • A powerful tool that searches and displays metadata that users have added, as well as metadata extracted from the assets themselves
  • Provides secure access to content from internal or external teams through a fully customisable interface/skin
  • Ensures future-proof access to your content regardless of the application that archived it. Handy for DR and Business Continuity workflows
  • Generate shareable links or email links direct from the browser with personalized messages

CPPS (Post Production)

CPPS (Complete Post Production System) consists of a fully fledged media library, job management, logistic and accounting system.

Edit suite and facility management coupled with a comprehensive accounting system to allow the seamless operation of one of London’s leading independent post production facilities.

Features:

  • Searchable media library
  • Facility time management
  • Quotation system
  • Accounting suite
  • Client Login
  • QAR management
  • Cloud import / export

LTO Reporting

LTO file listing importer, generating a searchable database of LTO file entries.

Features:

  • Export to PDF / Excel
  • Automatic export
  • Email LTO reports to client
  • Searchable library of LTO files

Operando

Operando was created for one of London’s leading data storage and tech distributors.

The system was commissioned to handle the day to day running of a business, from order through to monthly management accounts. The distributor required an all-in-one solution to enable cross-department synchronisation on order administration, inventory, purchase, accounts and client relationship management.

Our client required the ability to be able to synchronise our stocklist and manufacturer database with an existing ecommerce platform (in this case, Shopify), to enable B2C (Business to Customer) sales through an online portal. This type of functionality is only available through extremely expensive SAP software which is suitable for large-scale business and priced accordingly.

The requirements were for a multi-function application with flexibility and an ability to easily update, change or add features as our client’s business expanded. The Ark liaised with all departments extensively to understand each group’s needs and requirements and worked alongside accountants, sales executives, warehouse managers, delivery drivers and purchasers, to build a system which enabled seamless communication and workflow across the entire company.

Features:

  • Complex product database structure (product variations).
  • Product tracking (location and product trail via serial numbers).
  • Barcode scanning.
  • Complex pricing structure (client rate cards / tiers).
  • Stock valuation based on a FIFO (first in, first out) system.
  • Complex, fully comprehensive accounts, sales and purchase reporting.
  • Ability to automate, export and email reports.
  • Multi-currency invoicing and product pricing.
  • Complete accounting module, invoicing and VAT module.
  • Automatic invoicing at point of despatch / collection.
  • Online client portal allowing access to order and accounting information.
  • Timeline functionality across all system entities, to enable our client to add notes to orders, invoices etc.
  • Fully comprehensive login system, with application permissions.
  • Mobile / tablet compatible.